Author templates

The Vox Clamantis Books Pitch Document Template

Advance Review Copy (ARC)

In addition to this ARC statement, always include a watermark on each page behind the text that says “Advance Review Copy”.

Advance Review Copy

This is an ARC (advance review copy).

It has been distributed for free for review purposes only and may not be shared, forwarded or distributed to any person other than the recipient of this email.

Follow the Advance Review Copy Guide and our Marketing Plan to ensure that you can send out ARCs safely and securely.

• How to add a watermark in Word
• How to add a watermark in Google Docs
• Export from Word to a PDF
• Exporting from Google Docs to a PDF

Email templates for Advance Review Copy

ARC email flow – ScribeCount

The first stage is to approach your potential reviewers (book bloggers, other authors in your field, influencers), to ask if they would be interested in reviewing & endorsing your book.

Dear [RECIPIENT]

I am writing to ask if you could review and endorse my book, [TITLE] [SUBTITLE]. It is about [TOPIC]. The anticipated publication date is [MONTH] [YEAR].

If they say yes, then send the watermarked manuscript as a PDF, together with the following:

Dear [RECIPIENT]

Thank you for agreeing to review and endorse my book, [TITLE] [SUBTITLE]. If you could review it by [MONTH] [YEAR] so that we can include your review in the published book, that would be great. If not, we can still use your review for post-launch publicity.

If you have a blog, podcast, YouTube channel, Instagram, or Goodreads account, I should be grateful if you would post a review there. Please include the sentence “I received a free copy of this book in exchange for an honest review.”

Please email me your review and the name and tagline you would like included with your review (e.g. your website, most recent book, etc).

You might need to remind them as the deadline looms, so here’s a reminder email:

Hi [RECIPIENT]

I hope you’re enjoying my book, [TITLE] [SUBTITLE]. I am just wondering if you had time to create an endorsement or review.

Copyright statement

[BOOK TITLE]
Copyright © [YEAR] by [AUTHOR NAME]

Vox Clamantis Books. All rights reserved. No part of this book may be used or reproduced in any manner whatsoever without written permission except in the case of brief quotations embedded in critical articles and reviews. No part of this book may be uploaded to a Large Language Model, nor used to train Artificial Intelligence Systems.

This is a work of fiction. Names, characters, businesses, places, events, and incidents are either the products of the author’s imagination or used in a fictitious manner. Any resemblance to actual persons, living or dead, or actual events is purely coincidental.
For further information, please contact:
Vox Clamantis Books.
info@voxclamantisbooks.ca
[AUTHOR WEBSITE]

For more, check out Book Copyright Page – examples and templates

Author mini-bio

[Full name] is a [profession] and [genre] author of [Book Title]. Their work has [awards, bestseller lists, recognitions]. They have [qualifications, relevant expertise]. They live in [location] with [optional personal detail].

Example:

Yvonne Aburrow has been a Pagan since 1985 and a Wiccan since 1991. They have an MA in Contemporary Religions and Spiritualities from Bath Spa University (UK), and moved to Cambridge, Ontario, Canada in May 2018. They have written four books on mythology and folklore. Their most recent books are “Pagan Roots”, “Changing Paths”, “All acts of love and pleasure: inclusive Wicca”, “Dark Mirror: the inner work of witchcraft”, and “The Night Journey: witchcraft as transformation”. They blog at Dowsing for Divinity.

Check out this guide to writing an author bio. Recommended length – 75 to 150 words